Mercer Room (multi-purpose room)
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$120 – $175 per hour
Mercer Island Community & Event Center
http://www.MeetonMercer.com 8236 SE 24th ST, Mercer Island
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206-275-7609
| Square Footage | 2940 sq. ft. |
| Max Occupancy | 225 persons |
| Accessibility | No stairs |
| Parking | Onsite parking (free) Parking garage / parking lot nearby (free) |
| Lighting | Natural lighting Windows Lighting grid Gallery track |
| Walls | White |
| Flooring | Wood floors |
| Stage | Other |
| Seating | Flexible seating |
| Other Qualities | Outdoor area Garage window. Outdoor Terrace and Catering Kitchen also available for rental |
Type
Performance, Rehearsal, Studio Art, Meetings / Meetups, Events, Readings
Disciplines
Dance, Music, Visual Arts, Photography
The Space
The Mercer Room boasts 2,940 sq ft of space for your event. It is capable of banquet seating for up to 200. This room can also be divided into as many as three rooms for smaller groups. It is conveniently located near the entrance of the Mercer Island Community & Event Center, and adjacent to the Outdoor Terrace and Catering Kitchen.
A modern sound system and ceiling-mounted projector are a couple of the amenities that this room has to offer. Ask about other extras, like the Sony DVD/VCR, Wireless handheld or lapel mic system when making your reservation.
Decorations:
What’s Allowed:
• Free standing floor and table decorations
• Candles if enclosed in a hurricane vase
• Special electrical equipment, lights, lifts, platforms, ladders etc. with written pre-approval by Reservation Specialist.
What’s Not Allowed:
• Affixing anything to ceiling, walls, doors, columns or windows (no tape)
• Free standing tiered candles
• Glitter, rice, birdseed, confetti (inside or outside of facility)
• Dance wax
• Personal Grill or BBQ
Event End Time:
All Event attendees are required to be out of the room and exited from the Center by the rental contract’s stated end time. Therefore, events need to end no later than one (1) hour before the rental end time so that renters or other individuals have time to complete the cleaning and be vacated from the Center on time. Failure to be cleaned up and vacated by the rental end time will result in additional rental fees being assessed. The Community Center does NOT provide clean-up services.
Room Details:
Sq. Feet: 2,940
Configuration: Dividable into 3 sections
Equipment & Set- Up: Tables & Chairs: Tables & chairs listed below are included in your rental: Chairs: 225 black; Tables: 30- 72”x 24” rectangles; 22-60” rounds
Seating: 225 max. theater-style
200 max. banquet-style
Amenities:
• Free WiFi
• Sound system
• Ceiling mounted LCD equip.
• DVD/VCR
• Wireless handheld or lapel mic system
• Assisted listening devices
• iPod Port
Views: Lake Washington, Cascades & Territorial
Reservations: Up to 24 months in advance;
5 hour min. rental on weekends
Hourly Rental
$120 – $175 per hour
Resident & Non-Island Non-Profit Rate:
Mercer Room (all sections) $120 per hour
Mercer Room (2 sections) $100 per hour
Mercer Room (1 section) $60 per hour
Non Resident & Corporate
Mercer Room (all sections) $175 per hour
Mercer Room (2 sections) $115 per hour
Mercer Room (1 section) $75 per hour
Rules & Regulations
Alcohol & Smoking Policy:
Mercer Room: A $150 alcohol fee will apply to each rental for alcohol service.
Meeting Room: A $75 alcohol fee will apply to each rental for alcohol service. ($100 per annual
agreement. See page 6 for details).
Alcohol is permitted with proper licensing in the rental rooms and outside on the Terrace when
rented, but is prohibited in all other areas of the facility including the Lobby, the front/rear grounds,
the parking lot, and the entire lower level of the facility.
A Certificate of General Liability Insurance naming the City of Mercer Island as an additional
insured is also required. You may obtain the coverage through Entertainment Brokers International by
applying online at www.ebi-ins.com/tulip using our facility code: 0465-097. The amount of this one
time insurance needs to offer $1,000,000 in coverage. We must receive a copy of the permit and
insurance at least 3 weeks prior to your rental.
A Banquet Permit allows the serving and consumption of liquor
Cancellation Policy
RENTAL DEPOSIT IS DUE AT TIME OF BOOKING
• $150 (Business Rentals), $400 (Party/Event Rentals).
Deposits are fully refundable after your event, granted you are
properly cleaned up, out on time and have followed all other policies.
Cancellation:
All notices of rental cancellations must be sent in writing to miparks@mercergov.org. The
cancellation fee is assessed for each room and date you have reserved. Date changes are
considered a cancellation and fees are assessed accordingly.
Cancellation fees are calculated as follows:
• Fee equal to the full rental deposit applies to a cancellation with nine (9) months of
advance notice.
• Fee equal to the full deposit or 75% of the rental fee, whichever is greater, applies to a
cancellation with four (4) to nine (9) months advance notice.
•Fee equal to 100% of the rental fee applies to cancellation of four (4) months or less
advance notice.
The Basics
Equipment
Catering
Additional Info
MERCER ROOM RENTAL FEES & REQUIREMENTS:
Room set-up fee: $30 per section ($90 max)
Room Break down fee: $30 per section ($90 max)
(does not include clean-up)
Alcohol fee: $150 per event
MERCER ROOM OPTIONAL SERVICE & EQUIPMENT RENTALS:
Coffee Service fee: $6.50 pot (64 oz. pot)
Audio Visual rental fee: $50
Food/Beverage fee: $20
Gas BBQ rental fee: $75 (includes gas)
Stage rental fee: $40
Tele-Conference phone fee: $15
Mercer Island Community & Event Center
8236 SE 24th ST, Mercer Island
http://www.MeetonMercer.com
The Building
The award-winning Mercer Island Community & Event Center (MICEC)
The MICEC is the perfect event venue to marry, meet and celebrate with family,
colleagues and friends.
Situated conveniently between Seattle and Bellevue, the Center is perched high atop Mercer Island with panoramic views of Lake Washington and the Cascade Mountains from nearly every meeting room. The spacious and open floor plan features WiFi, video and tele-conferencing capabilities throughout. Within the 42,755 square foot event venue, clients can choose from the beautiful Mercer Room, the 2,940 square foot banquet room, the adjoining covered outdoor terrace, or any of five private meeting rooms, providing plenty of room for groups of all sizes.
The Center also has unique indoor and outdoor spaces for breakout sessions and team building activities.
Affordably priced, centrally located and lots of free parking is available for banquet room rentals, meeting room rentals, and more. Surrounded by extraordinary natural beauty and featuring scenic views from all rooms, the Mercer Island Community & Event Center is the ideal choice for your next event or meeting. For more information, visit www.MeetOnMercer.com or call (206) 275-7609.
Hours
Hours of Operation:
Monday - Friday: 7 am - 9 pm
Friday: extended rental hours until 12 am
Saturday: 8 am - 9 pm (extended rental hours until 12 am)
Sunday: 11 am - 5 pm (extended rental hours 8 am -11 am and until 10 pm)
Extended hours are available Friday - Sunday for the Mercer Room.
Parking
222 Free parking spots
